If you're an authorised signatory or a manager responsible for administering Glasgow’s ID pass scheme in your organisation, this site is for you. You can download forms, view the regulations, and make appointments.
Please complete the form below to book an appointment.
All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.
Form 1a: Application for a full airside pass only
Download Form 1a (1923KB PDF)
Referencing help guide (581KB PDF)
Form 1b: Application for landside pass only
Download Form 1b (832KB PDF)
Form 2: Reference details continuation sheet
Some applications will need more references, depending on the employment record of the applicant.
Download Form 2 (446KB PDF)
Form 4a: Application for re-issue of an airport ID pass
To be used for 5 year renewals and TUPE transfers.
Download Form 4a (1881KB PDF)
Form 4b: Change of details
For any changes on an existing ID pass
Download Form 4b (519KB)
Form 5: Access required to restricted areas at another LHR Airports Limited airport
If the ID pass holder needs to carry out work at another LHR Airports Limited group airport, use this form to establish the new access rights.
Download Form 5 (228KB PDF)
Form 6: Notification of a lost or stolen pass
Give notice of lost or stolen passes by telephone first, then submit this form promptly.
Download Form 6 (493KB PDF)
Form 7a: Reinstatement form (up to six months)
If an ID pass has become "parked" (not used for over 60 days), use Form 7 to have it revalidated.
Download Form 7a (358KB PDF)
Form 7b: Reinstatement form (between six months but less than 12 months)
Download Form 7b (645KB PDF)
Form 8: Application for a 1-5 or 30 day Temporary ID Pass
Download Form 8 (456KB PDF)
Form 9: Application for a pass for diplomats and persons with statutory rights of access
Most signatories will not need this form.
Download Form 9 (568KB PDF)
Form 10: Form to return a pass that's no longer required
We ask you to promptly return passes when employees leave or no longer need airside access.
Download Form 10 (418KB PDF)
Form 11: Form to ask for the release of data
The Data Protection Act provides specific protection against unauthorised disclosure.
Download Form 11 (403KB PDF)
Form 12: Vehicle application form
For vehicles that are to be driven airside.
Download Form 12 (538KB PDF)
Guidance Note: Vehicle Insurance (448KB PDF)
Form 13: Notification of a Lost or Stolen Vehicle Pass
Use this form to notify us of a lost or stolen Airside Vehicle Pass.
Download Form 13 (374KB PDF)
Form 14: Airport ID scheme enquiry form
For companies or organisations which are new to the airport environment – perhaps dealing with a contract for work for the first time. Set up an account with us by completing this form and supplying the supporting documents.
Download Form 14 (403KB PDF)
Form 15: Airport ID scheme change of company details
For companies or organisations which need to make changes to their accounts with the airport.
Download Form 15 (415KB PDF)
Form 16: Airport ID scheme authorised signatory nomination form
Authorised signatories must be nominated on this form before they can be appointed and receive training.
Download Form 16 (378KB PDF)
Form 17: Authorised signatory sample signature form
When appointing signatories we need a sample signature. Please use this form.
Download Form 17 (407KB PDF)
Form 18: Authorised signatory leavers form
Please use this form to tell us about authorised signatories who will be leaving your organisation.
Download Form 18 (21KB PDF)
Form T: Approved temporary ID pass authorisers
To be used to nominate temporary ID pass authorisers
Download Form T (130KB PDF)
Form F: File note appendix F
Download Form F (17KB PDF)
Template letters for you to use
We have prepared these templates based on our authorised signatory training programme. They meet most if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient – these are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.
Proforma 1: Employment Reference
For referees, not for the current employer.
Download Proforma 1 (38KB DOC)
Proforma 2: Sponsoring Company reference
For the current or most recent employer.
Download Proforma 2 (31KB DOC)
Proforma 3: Self Employment reference
To verify details when an applicant has been self-employed.
Download Proforma 3 (34KB DOC)
Proforma 4: Employment in Family Business reference
To verify details when an applicant was employed by their own family.
Download Proforma 4 (42KB DOC)
Proforma 5: Employment Agency reference
If your applicant's employment was with an agency.
Download Proforma 5 (40KB DOC)
Proforma 6: JobCentre Plus reference
If your applicant was unemployed.
Download Proforma 6 (38KB DOC)
Proforma 7: HMRC reference
If in a family business or self-employed and those businesses are no longer listed.
Download Proforma 7 (32KB DOC)
Proforma 8: Education reference
References from schools, colleges and universities.
Download Proforma 8 (37KB DOC)
Proforma 9: Gap reference
To check any gaps of over 28 days in an employment record. One reference per gap is required.
Download Proforma 9 (43KB DOC)
Proforma 10: Voluntary Sector reference
If an applicant has spent time in the voluntary sector.
Download Proforma 10 (37KB DOC)
All the ID pass scheme's rules are contained in one convenient document, the ID Pass Application Standard. This tells you what's needed to apply for, and obtain, each type of pass.
Most of the regulations that set out the ways that we can authorise and verify access to the security restricted or airside areas of our airports are contained in the European Regulation Direction 185/2010 (published April 2010).
We have used this direction to prepare our ID Pass Application Standard. Please note that this is an important document and you must agree to keep it where it cannot be accessed by others and destroy it in a secure manner when you no longer require it.
Please note that the contents of the document form the curriculum of our authorised signatory training programme.
ID Pass Application Standard (571KB PDF)
Contact the ID centre using any of the following methods.
St. Andrews Drive
Paisley PA3 2ST
Tel: 0844 395 0380
Fax: 0141 848 4777
Out of hours:
0141 848 4059
Monday to Friday: 08:00 – 16:00 hours (Closed 12:00 - 13:00)
Closed bank holidays
0141 842 7979
Fire Safety at Glasgow Airport (45KB PDF)
Tools of the trade:
0141 848 4295
Sending form 1
Form 1 sent by courier: please use the address below:
Hillington Industrial Estate
Tel: 0844 395 0380
Form 1 sent by post: please use the following address and postcode:
BAA ID Security Department
PO Box 5577
All other forms should be sent to:
St Andrews Drive,
Please complete the online application below.
Staff car parking application forms
Staff car park application form (PDF 878KB)
Staff car park cancellation form (PDF 873KB)
Staff car park cancellation process (PDF 145KB)
Staff car park change of vehicle form (PDF 880KB)
Staff car park terms and conditions (PDF 630KB)
Staff car park North Gate application form (DOC 915KB)
Staff car park North Gate change of vehicle (DOC 909KB)